SEIPID Namespace Types & Registration

How eligible scholarly entities are registered as namespaces within the SEIPID system

01 Eligible Namespace Types
02 Namespace Registration Process

Section 01

Eligible Namespace Types

After receiving approved access to the SEIPID portal, users may register specific types of scholarly entities as namespaces within the registry. A namespace represents the journal, repository, archive, publisher, or other eligible scholarly unit under which SEIPIDs are issued. In this sense, namespaces are not merely string components; they correspond to real scholarly entities that have been formally registered and approved within the SEIPID system.

At present, SEIPID supports a defined set of namespace categories for registration. Each category also follows a structured representation format within the identifier string so that the underlying entity type remains clear while the namespace itself stays short, consistent, and human-readable.

Journal Platforms

Scholarly journals may be registered as namespaces within the SEIPID registry. In the identifier string, journal namespaces are represented simply by the approved journal abbreviation, without an added suffix.

Representation Example: xijir — Xpertno International Journal of Interdisciplinary Research

Institutional Repositories

Institutional repositories may be registered for the management of theses, dissertations, datasets, and related scholarly materials. In the identifier string, these namespaces are represented using the institution abbreviation followed by -ir.

Representation Example: pu-ir — Punjab University Institutional Repository

Archiving Systems

Archival or preservation-oriented scholarly systems may be registered where applicable. In the identifier string, these namespaces are represented using the organisation abbreviation followed by -arch.

Representation Example: xrc-arch — XRC archival or preservation system

Publishers

Publishing entities responsible for books, monographs, chapters, and related publisher-managed scholarly outputs may also be registered. In the identifier string, publisher namespaces are represented using the approved publisher abbreviation followed by -p.

Representation Example: pl-p — Publibre Press / Publisher

Current Registration Scope

These are the namespace categories currently supported for registration within the SEIPID portal. Additional scholarly entity types may be introduced in future through policy expansion, technical development, and registry governance approval.

Section 02

Namespace Registration Process

Before a namespace can be activated within the SEIPID registry, the applicant must first obtain approved portal access through the standard user registration and verification process. Namespace registration is therefore a controlled follow-up stage, not an automatic outcome of account creation alone.

At the current stage of the SEIPID system, approved users may register one eligible namespace under starter access. Additional namespaces, expanded issuance capacity, assistant access, or other extended operational features may require subscription to an upgraded plan, depending on the applicable service conditions.

User Registration, Verification & Portal Approval

Applicants begin by creating a SEIPID account using a valid email address and secure login credentials. Access to the portal is granted only after the registration has been reviewed and approved through the applicable identity, affiliation, and authority verification process.

Initial Namespace Registration

Once portal access is approved, the user may submit one eligible namespace under the current starter-access model. This namespace may represent a journal, repository, archive system, publisher, or another scholarly entity currently supported by SEIPID.

Namespace Review & Approval

The submitted namespace is reviewed for naming compliance, entity legitimacy, category eligibility, and institutional responsibility before it is activated within the portal.

Starter Access & Initial Issuance Eligibility

Once the first namespace has been approved, the account becomes eligible for initial SEIPID use under the current starter-access model. Depending on the applicable registry policy, this may include a limited introductory allocation or the option to purchase SEIPIDs directly for issuance under the approved namespace.

View Current Plans

Upgrade for Additional Namespaces or Expanded Capacity

Users who wish to register additional namespaces, increase issuance volume, activate assistant access, or obtain broader operational benefits may upgrade to an eligible paid plan in accordance with current SEIPID service conditions.

Registration, Namespace & Access Terms

By applying for portal access, registering a namespace, or using SEIPID services, the applicant or approved account holder agrees to the following terms and conditions:

By submitting a registration application or namespace request, the applicant confirms that they have read, understood, and agreed to all applicable SEIPID Guidelines, Terms of Service, Privacy Policies, operational rules, registry requirements, and any future amendments, updates, or policy revisions issued by SEIPID or Xpertno Research Center (XRC).
All information submitted to SEIPID must be accurate, current, complete, authentic, and capable of verification. Submission of false, misleading, incomplete, outdated, manipulated, or unauthorised information may result in delayed processing, refusal, suspension, rejection, cancellation, permanent access revocation, or additional governance action where required.
Applicants are strongly encouraged to provide at least one official, institutional, organisational, publisher, journal, or domain-based email address wherever available. While personal email addresses may be accepted at SEIPID’s discretion, institutional or official emails materially strengthen identity verification, authority validation, and approval reliability.
Submission of a user registration request does not guarantee approval, portal access, namespace activation, SEIPID allocation, metadata publication, or continued service eligibility. All applications, entities, namespaces, and related requests remain subject to independent review, verification, approval criteria, technical checks, and governance discretion.
SEIPID access is granted exclusively on the basis of verified authority, institutional responsibility, and lawful representation. Approved users may manage only those namespaces, entities, records, and scholarly outputs for which they hold valid authority, documented responsibility, or authorised administrative control. Proxy registration, anonymous operation, misrepresentation, false affiliation, unauthorised third-party use, or deceptive account activity is strictly prohibited.
For the purposes of identity, affiliation, authority, ownership, eligibility, institutional responsibility, and registry integrity verification, SEIPID and XRC reserve the right to contact journals, publishers, repositories, archives, universities, institutions, departments, domain administrators, or other relevant parties using the information supplied by the applicant or obtained through reasonable verification procedures.
Namespace registration is subject to category eligibility, naming compliance, abbreviation suitability, institutional legitimacy, and operational review. SEIPID reserves the right to approve, reject, defer, rename, standardise, modify formatting requirements for, or request clarification regarding any proposed namespace in order to preserve consistency, clarity, technical compatibility, and registry integrity.
Approval of a user account does not automatically grant approval of a namespace, activation of metadata submission rights, or entitlement to identifier issuance. Namespaces, plans, allocations, assistant access, metadata deposit rights, and issuance privileges may each require separate review, approval, activation, or payment under the applicable SEIPID service model in force at the relevant time.
By registering a namespace or submitting metadata through the SEIPID portal, the applicant or account holder expressly authorises SEIPID and XRC to collect, process, validate, store, index, organise, display, publish, reproduce for registry purposes, preserve, transmit, and otherwise manage namespace metadata, related entity metadata, and the descriptive metadata of scholarly outputs registered within the system.
This authorisation includes, where applicable, the right of SEIPID to store and maintain metadata relating to namespaces, journals, repositories, archival systems, publishers, registrant accounts, and associated scholarly records; to display such metadata publicly through resolver pages, registry records, landing pages, APIs, discovery tools, internal dashboards, indexing layers, archive views, or other current and future SEIPID services; and to share or expose such metadata in accordance with registry functionality, technical interoperability, lawful requests, platform operations, preservation needs, citation continuity, and legitimate scholarly discovery purposes.
The applicant or approved user confirms that they possess sufficient authority, permission, or lawful basis to submit the namespace information, entity details, and metadata provided to SEIPID, including any descriptive content, abstracts, bibliographic details, authorship information, publication context, URLs, or related non-full-text metadata associated with registered scholarly outputs.
Unless expressly authorised through a separate policy, agreement, or service arrangement, SEIPID does not assume responsibility for hosting full-text scholarly content. The registrant acknowledges that SEIPID primarily preserves identifiers, registry records, resolver pathways, and metadata-based landing information, while full-text hosting ordinarily remains the responsibility of the publisher, repository, archive, institution, or rights holder.
SEIPID may create, preserve, and continue to display metadata landing records, resolver pages, fallback records, and associated registry information where necessary to maintain citation continuity, scholarly traceability, verification, and persistent identification, even if the original hosting platform changes, becomes unavailable, is migrated, or ceases operation, subject always to applicable policy, rights, and governance controls.
Applicants and approved users remain responsible for maintaining the accuracy, currency, legality, and authorised status of their submitted account information, namespace details, and metadata records. SEIPID may permit controlled corrections or updates, but reserves the right to retain prior versions, audit history, change logs, or administrative notes for governance, verification, technical, legal, or archival purposes.
Review timelines may vary depending on applicant category, namespace type, institutional responsiveness, documentation completeness, technical assessment, legal scrutiny, workload conditions, and other operational factors. Any published review timeline is indicative only and does not constitute a binding service guarantee unless expressly stated otherwise in a separate written agreement.
SEIPID and XRC reserve the right to request additional documents, clarification, proof of authority, editorial evidence, institutional confirmation, domain validation, identity records, or other supporting materials at any stage before or after approval in order to maintain transparency, compliance, trust, and registry integrity.
Access to SEIPID services, starter access models, namespace limits, identifier allocations, assistant-user rights, add-on features, pricing, renewal conditions, and eligibility requirements may change over time. SEIPID reserves the right to revise operational models, technical requirements, service structures, feature availability, and commercial conditions prospectively in accordance with evolving governance, infrastructure, and policy needs.
SEIPID and XRC reserve the right, at their sole discretion and where reasonably necessary, to suspend, restrict, deactivate, revoke, refuse renewal of, or permanently terminate any account, namespace, metadata record, resolver pathway, service entitlement, or related access right in cases involving policy violation, misrepresentation, abuse, governance risk, legal concern, technical misuse, reputational harm, bad-faith conduct, suspected fraud, unauthorised control claims, or any circumstance considered inconsistent with the integrity and lawful operation of the registry.
Where suspension, deactivation, or revocation occurs, SEIPID may retain internal records, audit trails, registry history, payment history, metadata logs, technical evidence, communications, and related compliance materials for legal, administrative, security, dispute-resolution, research-integrity, and archival purposes, subject to applicable law and policy.
Continued use of the SEIPID portal, namespace registration tools, metadata submission services, identifier issuance features, or related registry functions after approval constitutes continuing acceptance of the then-current rules, policies, and service conditions governing the SEIPID system.